The Children's School, a 501(c)(3) non-profit organization, ("School," "we," "our," or "us") respects your privacy and is committed to protecting the personal information entrusted to us by prospective families, enrolled families, donors, volunteers, website visitors, and community members. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you.

 

Information We Collect

We may collect the following categories of information:

 

Parent and Guardian Information

• Name

• Mailing address

• Email address

• Telephone number

• Emergency contact information

 

Student Information

• Child's name

• Date of birth

• Classroom placement

• Health and medical information required for enrollment

• Allergy information

• Authorized pickup information

• Enrollment records

 

Payment Information

When you make tuition, registration, camp, event, merchandise, or donation payments, payment information is securely processed by our third-party payment providers. The Children's School does not store complete credit card or debit card numbers on our servers.

 

Website Information

When you visit our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Pages visited

• Referral source

• Cookies and similar technologies

 

This information helps us improve website performance and user experience.

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How We Collect Information

Information may be collected when you:

• Complete enrollment forms

• Register for camps or programs

• Submit inquiry forms

• Purchase school merchandise

• Make donations

• Purchase event tickets

• Sign up for newsletters

• Contact the school

• Visit our website

 

Information is collected directly from you or automatically through our website using cookies and analytics technologies.

 

Why We Collect Information

We collect personal information to:

• Process enrollment applications

• Communicate with families

• Maintain student records

• Process tuition and payments

• Manage camp registrations

• Coordinate events

• Fulfill merchandise orders

• Send school announcements

• Improve our website

• Meet legal and regulatory obligations

• Protect the safety of students and staff

 

Children's Photographs And Media

The Children's School celebrates student learning through photographs and videos.

 

Photographs or videos of students are only used when a parent or legal guardian has provided affirmative consent through the School's Profile & Permissions Form for the uses described in this Policy.

 

Images may appear in:

• School website

• Social media

• Newsletters

• Printed publications

• Marketing materials

• Fundraising materials

 

Parents may withdraw consent at any time by submitting a written request to The Children’s School. Withdrawal applies only to future publications and uses, and only where reasonably practicable.

 

Online Payments

 

Our website accepts secure online payments through trusted third-party payment processors. Payment transactions are processed using secure, encrypted connections and Payment Card Industry (PCI) compliant payment services.

 

When applicable, payment processing may be provided through Intuit QuickBooks Payments, Venmo, or other secure payment providers.

 

The Children's School does not receive or store complete payment card information. Please review the privacy policies of these payment providers for additional information on how they handle payment data.

 

Cookies

 

Our website uses cookies and similar technologies to:

• Improve website performance

• Remember user preferences

• Analyze website traffic

• Enhance visitor experience

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Some cookies are essential, while others help us understand how you interact with our site. Most browsers allow you to disable cookies through browser settings. Certain features of our website may not function properly if cookies are disabled.

 

Information Sharing

 

We do not sell, rent, or trade personal information.

 

We may share information only when necessary with trusted service providers that assist in operating our School, including:

• Website hosting providers

• Payment processors

• Technology vendors

• Professional advisors

• Government agencies, when required by law

 

These providers are contractually required to safeguard your information.

 

Data Security

 

We maintain administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction.

 

Although no electronic transmission or storage method can be guaranteed completely secure, we use commercially reasonable security measures to protect the information entrusted to us.

 

Your Privacy Rights

 

Subject to applicable law, you may have the right to:

• Request access to your personal information

• Correct inaccurate information

• Request deletion of personal information

• Withdraw consent for photographs

• Request restrictions on certain processing

• Opt-out of marketing communications

 

California residents may have additional rights under the California Consumer Privacy Act (CCPA), and individuals in the European Economic Area may have rights under the General Data Protection Regulation (GDPR), where applicable.

 

To exercise your privacy rights, please contact us using the information below.

 

Third-Party Websites

 

Our website may contain links to third-party websites.  The Children's School is not responsible for the privacy practices or content of external websites. We encourage you to review their privacy policies before providing personal information.

 

Data Retention

 

We retain personal information only as long as necessary to:

• Provide educational services

• Maintain required school records

• Comply with legal obligations

• Resolve disputes

• Enforce agreements

When information is no longer required, it is securely deleted or destroyed in accordance with applicable record retention requirements.

 

Changes to This Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated Effective Date.

 

Contact Us

 

If you have questions regarding this Privacy Policy or your personal information, please contact:

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The Children's School
160 Main Street
Southampton, NY 11968

Phone: (631) 488-4140

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Email:  TheChildrensSchoolSouthampton@gmail.com

 

Website:  TheChildrensSchoolSouthampton.com/Contact​​​

Effective: 08-14-26

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